Customs isn’t the place to cut corners — how proper paperwork protects your timeline (and your budget).

The Cost of Missing One Page

In offshore procurement, a shipping delay is rarely “just a delay.” It’s a crew waiting for safety gear. A platform paused mid-operation. A budget absorbing idle time. And too often, these costly setbacks trace back to one preventable issue: incomplete or incorrect export documentation.

For energy, oil & gas, and marine operations, export paperwork isn’t a formality — it’s a frontline defense against disruption. At RWM Supply, we help teams avoid those disruptions by getting the paperwork right from day one.

What Export Documents Are Actually Required?

Depending on the country of origin, destination, and product category, your shipment may require a combination of:

Commercial Invoice
Packing List
HS Code Classification
Certificate of Origin
Export Licenses (if applicable)
Material Safety Data Sheets (MSDS)
Bill of Lading or Airway Bill
Insurance & Inspection Certificates (for certain categories)

Each of these documents plays a role in verifying what’s being shipped, confirming its legal classification, and ensuring it clears customs smoothly — especially for offshore-classified materials like industrial lubricants, rigging gear, or PPE.

How Poor Documentation Creates Real-World Delays

Let’s say a shipment of offshore electrical components is missing its HS code or includes a vague product description on the invoice. Here’s what might happen:

Customs authorities flag the cargo for review

Your equipment gets held at port

You pay unexpected storage fees

Your platform sits idle waiting for gear

And your reputation? It takes the hit — not the supplier

We’ve seen it — and we’ve built our business around preventing it.

How RWM Supply Keeps Shipments Moving

At RWM, we don’t just coordinate shipping — we manage compliance from the start. That includes:

✔️ Assigning the correct HS codes based on international standards
✔️ Generating or collecting all required commercial documentation
✔️ Verifying manufacturer certifications and offshore use compliance
✔️ Communicating with freight forwarders and customs brokers
✔️ Tracking shipments in real time and troubleshooting proactively

In short: we don’t ship it until we know it’s ready to move — legally and logistically.

Don’t Let Paperwork Be the Weak Link in Your Supply Chain

When you’re coordinating offshore operations, you already have enough to manage. Export documentation shouldn’t be the problem you didn’t see coming.

By partnering with RWM Supply, you gain not just a sourcing team — but a logistics ally who understands the nuances of offshore requirements, port protocols, and international compliance.

Ready to Ship with Confidence?

Whether you’re exporting safety equipment, rig tools, or automation systems, we make sure your cargo is fully documented and customs-ready — every time.

📩 Request a Quote or email sales@rwmsupply.com to get started.